Board Meeting Facts

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Board Meeting Facts can be an essential element of a company’s future. However, a board that simply endorses whatever management puts on the agenda isn’t doing its job and may be putting the organization at undue risk.

Board meetings can be lengthy and boring. It is easy to get lost in the time spent listening to or discussing irrelevant subjects. There are many elements that influence the effectiveness of a meeting for board members, including how the agenda is laid out as well as how much time spent on relevant subjects and issues, and the rules and procedures for conducting the meeting.

The rules for meetings can differ from one board to the next, but they must be formulated in a clear and consistent manner that guarantees transparency and consistency. Certain of these rules could be mandated by the law (e.g., quorum requirements) and others could be determined by the bylaws of the board or common law.

Meeting minutes should be clearly documented with attendance records and the number of attendees who constitute the sufficient quorum. It is also essential to note the number of attendees – if there were any board members absent or if any participant was present remotely. (See our article on Attendance of Board Members). A brief description of each discussion should be recorded, along with the time spent on each subject. This will allow you to plan your the duration of future meetings and avoid unnecessary repetition of the same information.